911 Board Welcomes New Member and Appoints Board and Positions 3/17/2022

1. Meeting Called to Order
2. Welcome New Member: Anniston Fire Chief Jeff Waldrep
3. Roll Call of Members
   1. Board Chairman – Chief Gary Sparks, Oxford Fire Department – Present
   2. Board Vice -Chairman – Sheriff Matthew Wade, Calhoun County Sheriff Office – Present
   3. Randy Reaves, Anniston Fire Chief – Present
   4. Chief Van Roberts Sr., Quad Cities VFD (Retired) – Present
   5. Trooper Herbert Palmore, ALDPS (Retired) – Absent
   6. Chief Shane Denham, Anniston Police Department (Retired) – Present
   7. Calhoun County Administrator, Mark Tyner – Present
4. Election of Officers – Unanimously Approved
   1.  Chairman
      1. Chief Gary Sparks was re-elected as Chairman.
   2.  Vice-Chairman
      1. Sheriff Matthew Wade was re-elected as Vice-Chairman
5. Approval of Agenda – Unanimously Approved (with additions)
   1. Add a Request for proposal for Tower Climbing Services
   2. Add moving to Executive  Session for the discussion on pending litigate.
6. Approval of Minutes – Unanimously Approved
7. Approval of Financial Reports – Unanimously Approved
   1. The report focused on October and November of 2021. The net income is up and there are no major amendments or changes.
8. Old Business
   1. Communications System Upgrade Update – Kevin Jenkins, 911 Director notified the board the the first payment was made to Motorola. This is a 5% payment in the amount go $397,000. The funds should be reimbursed from user fees. Brad Campbell, System Manager, also noted that Motorola would be coming out next month for site and user meetings. A question posed was exactly when to fund the loan. The next payment will be 45% due and the loan would have to be funded prior to that due date. If funded prior to October there will be interest charges and those charges will have to be amortized and charged to users.

B. Mount Olive VFD / User Fees

1. A representative from  Mount Olive did speak and agreed they would be paying the back amount owned in one payment. They would be reducing their radios by six and once that was done they would need a new total due to pay that. Chief Sparks thanked them for the work on resolving this issue.
2. New Business
   1. County Road Naming Policy / Proposed Revisions – Unanimously Approved to Table
      1. The current policy states that five structures must be present to name a road, but recently the City of Anniston sold property to an individual. The property only has one structure, but three roads. They would like to name the roads, but the current policy prevents this. There were also other issues discussed such majority agreement for naming roads and costs associated with renaming. This matter has been tabled until more research can be done to determine the exact cost to the County in renaming and placing new signage.
   2. KALM IP Consulting / Professional Services Agreement – Unanimously Approved
      1. It is recommended to change the professional service agreement to KALM IP Consulting. They have already signed a nondisclosure agreement. The change would not change the budget only the servicer.
   3. Microwave Networks, Inc. // Comm System Upgrade Change Order – Unanimously Approved
      1. Kevin Jenkins spoke about the project having two parts and the charge order impacting only the network. The 3rd party company contracted with is Juniper. They have had delays are are unable to get all the parts until August 2022. This is later than they intended to rollout so to prevent delays of the overall project 911 will replace the hardware with what they have on-hand. Juniper will then come out in August and work onsite. The cost for this change order will be $15,505 and includes an additional 200ft of coaxial cables. This would be a 911 cost and would not be redistributed to users.
   4. Request to Bid Tower Climbing Agreement – Unanimously Approved
      1. A bid needs to be made for tower climbing services to cover repairs and regular maintenance. The annual cost for this service exceeds $15,000. A typical day climb costs upwards to $4,000. The company used previously was McCord however they changed to AllCom then to Mobile Com. They most likely will be the low bidder or perhaps only bidder, but a bid request should be made.
3. Committees
   1. Budget
      1. Shane Denham, Van Roberts, Sr., and Jeff Waldrep have been appointed.
   2. Personnel
      1. Mathew Wade, Herbert Palmore, and Mark Tyner have been appointed.
   3. Technical
      1. Jeff Waldrep, Matthew Wade, and Shane Denham have been appointed.
4. Board Chairman / Director Comments
   1. A request has been made to pay the recurring bills electronically versus writing a check. The payments will not be automated, but they will be electronically delivered. This is to prevent late fees and interest payments due to post office delays in mailing. No vote was needed for this change.
5. Board Member Comments – No comments 
6. Public Comments – No comments 
7. Adjourned to Executive Session – Unanimously Approved