Major Road Projects Ahead for Jacksonville – City Work Session and Council Meeting

April 10, 2019
Lee Fuller

Work Session

• Call to order
• Roll call – All present
• Acceptance of minutes – Accepted
• Swimming Pool Rates Discussion 
- Janis Burns reviewed the changes to rates that were discussed at the last work session. The recommendation was to increase the adult rate to $4 and lowering the child rate to $2 a person. Anyone 12 and under must be with an adult. The season pass also is being raised from $90 to $100 and the individual pass from $40 to $45. Discussion was also held that changing the rates wouldn’t really increase traffic. Once councilman mentioned that the true need is upgrading the services offered to compete with other local pools.
• Street Department Equipment Operator I-A 
- Clarification was requested last work session on the position that was approved, but was not in the approved budget. The funding is present, but the position has not been approved. There are also currently two unfilled positions and there are not current plans to fill them. A compromise was reached to wait for hiring for the last fiscal quarter of the year. This would reduce the total city cost and still fill the need.
• 11th Street Lot Clearing 
- The lead botanist at JSU spoke to the environmental benefits of leaving the dropped trees where they are. An extensive report was presented to the city. Councilmen Galloway suggested clearing the debris on the edge of the property and leave the remaining trees on the ground. The JSU representative agreed that that plan would be fine. Further discussion was helped on areas to hydroseed and how to clean it up without disturbing. Anther resident, Jetta Manners, spoke and reminded the city that the land was deeded as a park designation. She would like to see the the “mess” cleared. She doesn’t want the dogwoods disturbed or the dropped trees left because it will be an eyesore. Another resident, Rick Chayne, spoke who will be moving to the 11th street address soon. He was complimentary on the work done, but wants to see the land left as undisturbed as possible. He volunteered to bring the debris to the edge himself to help clear it somewhat, but he wants it left undisturbed to let the wildlife continue to thrive. A question was asked if this project could be incorporated into cleanup day, but the liability issue was a concern. A suggested was made to add this to the first work session in June to check on the status.
• Amendment #1, JPWP#18-103, Chief Ladiga Landing
 – The question is to approve an additional $18,200.00 for expenditures on this project, bringing the total cost of project to $58,200.00. ($37,984.11 expended to-date.) This would include Grace Street and Smith Circle.
• JPWP19-104, Minnesota Street Patching Project – The purpose of the public works project is to patch areas of Minnesota Street that was damaged during the March 19, 2018 tornado event. The damage was due to heavy truck traffic on the street due to the tornado event related debris collection. The total cost is $48,330.00. It is FEMA funded. They will pay 75%. The project will consist of cutting and removing approximately 14” of asphalt and base material from each damaged location. Once the material is removed a 1⁄2”-1” layer of Type II Quick Lime will be installed, 6” of #1 modified base layer, 6” of Type B Dense Graded Base material, and then top with a 2” asphalt paving layer. The work will be completed to meet all FEMA specifications. All work and materials will be provided by the contractor.
• Placement of Stop Sign at Coffee Street, SW and Marbut Drive, SW – This is a placement of signs that were removed at one point. Now that JSU is occupying at the old Kitty Stone the traffic has increased demanding the replacement of the signs.
• Amended Landfill Manager Job Description
 – This individual is responsible for daily operations and continuing maintenance of the Jacksonville/Piedmont Inert Landfill. This individual must plan, organize, and supervise all personnel and activities of the landfill to ensure that the work being conducted meets or exceeds all applicable rules and regulations, including those submitted by the Alabama Department of Environmental Management. All responsibilities in this position must be coordinated with and approved by the Street and Sanitation Department Superintendent.
• Amendment to JPWP#16-101, Resurface Church Avenue 
- The Mayor presented four options:
  • Option “A” (Current design)
    $1,477,151.13 (Construction cost per current estimate)
+ $413,602.32 (Indirect cost 28%)
$1,890,753.45 (Total construction cost) ($774,891.45 over current budget)
    $1,512,602.76 (80%) ($619,913.16 over current budget) $378,150.69 (20% City) ($154,978.29 over current budget)
  • Option “B” (Without retaining wall)
    $1,212,711.13 (Construction cost per current estimate)
+ $339,559.12 (Indirect cost 28%)
$1,552,270.25 (Total construction cost) ($436,408.25 over current budget)
    $1,241,816.20 (80%) ($349,126.60 over current budget) $310,454.05 (20% City) ($87,281.65 over current budget)
  • Option “C” (Without portion south of George Douthit Dr., SE)
    $1,353,879.62 (Construction cost per current estimate)
+ $379,086.29 (Indirect cost 28%)
$1,732,965.91 (Total construction cost) ($617,103.91 over current budget)
    $1,386,372.73 (80%) ($493,683.13 over current budget) $346,593.18 (20% City) ($123,420.78 over current budget)
  • Option “D” (Without retaining wall and portion south of George Douthit Drive, SE)
    $1,089,439.62 (Construction cost per current estimate)
+ $305,043.09 (Indirect cost 28%)
$1,394,482.71 (Total construction cost) ($278,620.71 over current budget) $1,115,586.17 (80%) ($222,896.57 over current budget) $278,896.54 (20% City) ($55,724.14 over current budget)
    **This is not on the agenda for tonight’s meeting.
• Proposed MPO Projects: George Douthit Drive and Henry Road – The proposed project for Henry Road would be $547,461.00 with the city portion being $109,492.00  (FY 2021). The resurfacing of George Douthit Drive, SW would be a total cost of $1,307,569.00 with the city portion being $261,514.00 (FY 2022). **These are preliminary estimates.
• Schedule Called Work Session regarding Zoning Ordinance 
- Scheduled for April 22, 2019 at 5:00 pm.
• Any Other Business 
-
  • Councilman Harrell brought up restricting commercial traffic on George Douthit and James Hopkins. If not possible to restrict completely can they restrict during school hours. He mentioned twice stop signs being knocked down by logging trucks.
  • Councilman Harrell also requested restriping on George Douthit. The request is to do this during the current fiscal year.
  • Councilman Galloway brought up citizen concern regarding the number of buzzards that are present. A discussion was held that they are federal protected. A suggestion was made to have Chief Wood contact JSU to see what options there may be.
  • Mayor Smith discussed the bid report for the landscaping at the Safety Complex. This has been requested to be added to the next city council meeting.

City Council

• Call to order
• Invocation: Rev. Lyle Holland
 First United Methodist Church
• Pledge of Allegiance
• Roll call
- All present
• Adoption of minutes – Unanimously Approved
• Adoption of agenda 
– Unanimously Approved
• Proclamation 
- No proclamations
• Public comments concerning agenda items 
- No comments
• Consider action to authorize the Mayor to sign the Memorandum of Understanding with Camden Partners regarding the Re-Development of the Historic Union Yarn Mill  – Unanimously Approved
• Consider action to approve First Responders (Fire & Police) and Key Mayor’s Office Personnel to purchase equipment and Monthly Voice & Data Access Plans from FIRSTNET Built with AT&T – Unanimously Approved
• Consider action to approve Smith Circle, NW as an addition to the Calhoun County Paving Project previously approved at an estimated cost of $11,400.00 – Unanimously Approved
• Consider action to approve Amendment No. 1 to JPWP#18-103, Chief Ladiga Landing Project – Unanimously Approved
• Consider action to approve JPWP#19-104, Minnesota Street Patching Project – Unanimously Approved
• Consider action to accept the recommendation from the Staff Committee for the placement of a stop sign at the intersection of Coffee Street, SW and Marbut Drive, SW and approve a Resolution to Rescind Resolution No. 1943-17, Removing Said Stop Sign and Amend Resolution No. 238 to Install Stop Sign at Said Location – Unanimously Approved
• Consider action to accept the recommendation from the Staff Committee for a street light to be installed on an existing pole located in the cul-de-sac of Mountain Laurel Court, NE – Unanimously Approved
• Consider action to approve the 2019 Swimming Pool Rates – Motion Carries 4 yays and 1 nay (Councilman Harrell)
• Consider action to approve the Medical Protocol for Workers Compensation Injuries for the City of Jacksonville and the Water Works, Gas and Sewer Board – Unanimously Approved
• Consider action to approve the hiring of an Equipment Operator I-A in the Street Department – Councilman Harrell wanted to note his disappointment that Mr. Carr wasn’t able to do this a proper budget time. – Motion Carries 4 yays and 1 nay (Councilman Harrell)
• Consider action to approve the amended job description for Landfill Manager, Range 15, per the attached, and request the Civil Service Boards approval of same – Unanimously Approved
• Consent Agenda
  • Other Personnel Items – Unanimously Approved
• Public comments for general items – No Comments
• Council Member Remarks –
  • Councilman Harrell asked for an update from Stanly Carr on the restriping on George Douthit and on the restricting on commercial traffic on George Dothit and James Hopkins
• Mayor’s report –
  • The Farmers Market will be opening at Pocket Park this Saturday at 8:00 – am 12:00 pm
  • April 19, 2019 will be a city holiday and all offices will be closed
  • April 27, 2019 will be Take Pride in Jacksonville Day from 9:00 – 11:00 am
  • April 27, 2019 from 9:00 – 3:00 pm will be Fair on the Square hosted by the Jacksonville Arts Council
• Any Other Business – 
No other business
• Consider a motion to adjourn into an Executive Session under the provisions of the Code of Alabama Section 36-25A-7(a)(6) to discuss consideration for the sale, lease and/or purchase of real property – Unanimously Approved