City Council Meeting Sept 23 and Sept 27

September 30, 2019
Lee Fuller

Work Session and City Council Meeting from Sept 23 and Called City Council Meeting from Sept 27, 2019

Work Session

Call to Order
Roll Call – All present except Sandra Sudduth
Acceptance of Minutes – No discussion
Bid Report for Bid No. 19-12, Solid Waste Collection & Disposal – Two bid were received. The first was Advance Disposal the second was Republic. The current contract is with Republic. The low bidder was Republic and the recommendation is to continue with them. A discussion was held on the current recycling program and how further education needs to be done. Most of the recycling that is collected is contaminated and is not able to be recycled. Mention was made of education through the schools, brochures to be present at City Hall, and adding information to the city website.
Snip-It Ticket – This is a County Commission program that the City Council requested more information on. Currently the County is paying the difference between the $15 ticket cost and the actual spay/neuter cost. The county is requesting that individual cities start contributing to the cost and not solely the county. No other cities have signed up for the program. 112 Jacksonville residents have purchased tickets to date. If the city signs up they would be agreeing to pay a portion of the costs. The estimated cost to the city would be $2,800.
PSC Training Room Rental Policy – Chief Kadle spoke – The new policy is to ensure if damage is done or if an injury is incurred there are policies in place. This policy is mirroring existing policies of the library, train depot, and community center.
Fire Department Stand-By Fees – Chief Kadle spoke about increasing the costs to having standby units available at events. He currently is requesting increasing the cost from $50 to $75 for an ambulance crew and $25 to $35 for a single unit. The increased would be to compensate for the cost and items that are distributed.
FY20 General Fund Budget – Based on the final meeting 2% COLA (Cost of Living Adjustment) has been added. The BOE changes are now reflected in the budget.
Any Other Business – No other business

City Council Meeting

Call to order
Invocation: Rev. Lyle Holland  – First United Methodist Church
Pledge of Allegiance
Roll call  - All present
Adoption of minutes  - Minutes entered from September 9, 10, 12, and 19 – Unanimously Accepted
Adoption of agenda  - Unanimously Accepted with three additions
- Consider action to approve 2% COLA increase for all Jacksonville Water Works Gas and Sewer employees effective Oct 2, 2019
- Consider action to approve the FY2020 general fund budget with the COLA increase.
- Consider Action to approve the FY2020 budget for the Water Works Gas and Sewer budget
Proclamation: Domestic Violence Awareness Month – October 2019
Public comments concerning agenda items  - No comments
Consideration of Resolution Terminating Retirees’ Health Insurance Established Through the Provisions of Act 2014-401  - Unanimously Accepted
Consideration of Resolution Authorizing the Mayor to sign the Grant Application for FY2020 Alabama Department of Economic and Community Affairs Edward Byrne Memorial Justice Assistance Grant   - Unanimously Accepted
Consider action to accept the Bid Report for Bid No. 19-12, Solid Waste Collection and Disposal and approve a Resolution to Award Bid No. 19-12 to Republic Services  - Unanimously Accepted
Consider action to authorize the Mayor to sign the Environmental Consulting  Agreement for Groundwater Monitoring with S&ME  - Unanimously Accepted
Consider action to authorize the Mayor to sign the Memorandum of Understanding Between the City of Jacksonville, the Jacksonville Police Department and Jacksonville State University regarding Educational Services of the JSU Center for Applied Forensics - Unanimously Accepted
Consider action to approve 2% COLA increase for all Jacksonville Water Works Gas and Sewer employees effective Oct 2, 2019  - Unanimously Accepted
Consider action to approve the FY2020 general fund budget with the COLA increase  - Unanimously Accepted
Consider Action to approve the FY2020 budget for the Water Works Gas and Sewer  - Unanimously Accepted
Purchases over $5,000.00  - Unanimously Accepted
Requests to Attend Conference/Training Session with Costs Exceeding $1,000.00   - Unanimously Accepted
Disposition of Surplus Property  - Unanimously Accepted
Public Records Disposal   – Unanimously Accepted
Other Personnel Items  - Unanimously Accepted
Public comments for general items – No comments
Council Member Remarks – No remarks
Mayor’s report  – Acknowledgement of a new city intern who is learning about city administration. Local events mentions are the Cemetery Stroll coming up in october, the Bark in the Park Event at Germania Springs next month, also the City Flashlight Trick of Treat event is coming up next month.
Any Other Business – No other business
Consider action to adjourn into an Executive Session under the provisions of Section 36-25A- 7(a)(1) do discuss the general reputation and character, physical condition, professional competence, or mental health of individuals and (a)(3) to discuss with their attorney the legal ramifications of and legal option for pending litigation  - Unanimously Accepted

Called City Council Meeting

Call to Order
Invocation
Pledge of Allegiance
Roll Call – All present except Coty Galloway
Adoption of Agenda –  Unanimously Accepted with additions
- Consider Action to Approve the proposal for monitoring Well Replacement Jacksonville Piedmont Landfill
- Consider Action to Approve the Monitoring Well Replacement Plan with S&ME Inc
- Consent Agenda Item to change the resignation date to Oct 3, 2019
Public Comments Concerning Agenda Items – No comments
Consider Action to approve the amended job description for City Clerk, Range 20, and the request the approval of the Civil Service Board of the description –  Unanimously Accepted
Consider Action to Approve the Appointment of Patty W. Sheppard as Acting City Clerk, effective October 3, 2019 -  The Mayor noted this is a temporary appointment until a permanent person can be hired – Unanimously Accepted
Consider Action to Approve a Clerical Assistant Position, Range 7, in the Police department – Unanimously Accepted
Consider Action to Approve the proposal for monitoring Well Replacement Jacksonville Piedmont Landfill with S&ME Inc – Unanimously Accepted
Consider Action to Approve the Monitoring Well Replacement Plan with S&ME Inc –  Unanimously Accepted
Consent Agenda Item to change the resignation date to Oct 3, 2019 –  Unanimously Accepted
- Other Personnel Items
Adjournment –  Unanimously Accepted