New Business Coming to Former IGA Location – Jacksonville Work Session and City Council December 6, 2021

1. Call to order.

2. Roll call.

   1. Tony Taylor – Present
   2. Andy Green – Present
   3. Terry Wilson – Present
   4. Sherry Laster – Present
   5. Coty Galloway – Present 

3. Acceptance of minutes. – No comments

4. New City Hall/Temporary Location.

   1. Bill Whittaker spoke and had previsouly submitted a rough draft. He mentioned that internal details and even walls could be moved as they are not load bearing. Tony Taylor stated that while there are minor changes, the footprint is fine and he has no need for changes. Terry Wilson agreed that it was a good plan. Mark Stephens requested that the wall between the clerk’s office and storage be removed opening the space to 18*38. It was agreed that this could be accommodated without major issue. There was also a request to move the water stations from the break room to the lobby. The final plan will be 12,500 square feet. The timetable is to have 50% plan completion by December 29th. 100% plan completion by April 27, 2022. The bid date is projected for July 6, 2022, and the date to break ground would be July 20, 2022. The current city hall would need to be emptied by June 2022. The construction time is an estimated 18 months, but will be contingent on material availability. 
   2. The temporary locations for city hall will be as follows:
      1. Bus Barn
         1. Kim Kirk (City Clerk’s Office): Entry Office
         2. Amy Miller (Finance): Office w/pay window to left of entry door
         3. Laura Copeland (Finance): Southeast Office
         4. Leigh May and Holley Murray (Finance): Northeast Office
         5. Brenda Sandoval (City Clerk): Northeast Middle Office
         6. Albertha Grant (City Administrator): Northeast Middle Office
         7. Mark Stephens (Planning): Northwest Office
         8. Mark Williams (Building): Southwest Office (to be partitioned for meeting/workspace)
      2. Train Depot
         1. Johnny L. Smith (Mayor)
         2. Patty Sheppard (Mayor’s Office)
         3. Joy Seijo (HR)
      3. Public Saftey
         1. Tim Smith (IT): West Lawyer Conference Room
         2. Ben Nunnally (PIO): Former Animal Control Office
         3. Richard Rhea (Atty): Former PC Video Room
         4. Pam Mason (CSB): 2 options: KL Brown Office or Center Office in Police Department

5. Jacksonville Mobile App.

   1. Ben Nunnally stated that the documentation has been submitted to the mobile app company. The official name will the the City of Jacksonville Smart App. It will have sections for events, directory, and social media. Users will be able to sign up for push notifications. It will work in tandem with the city website, but be a more user friendly way to navigate the city portal. 

6. November and December Council Meeting Dates.

   1. The proposal was for the 2022 calendar year to move the November and December meetings to the 1st and 3rd Mondays to avoid holiday conflicts. This will be added to the agenda for the next meeting. 

7. Any other business. 

   1. The Mayor noted that the retaining pool report has not been received, but they are planing on putting water back in to avoid rust. The report should be received before the holidays.
   2. Tony Taylor asked for an update on the the Eastwood project. Mark Stephens shared that the person handling the project at Alabama EMA is not longer employed there, so a new person is working on the project. They are up to speed and he is hoping to hear something soon. He has also sent the letter showing that the school was given honorary status as a historical building and there are no limitations to modifications. 

City Council Meeting

• 1. Call to order.
• Invocation: Rev. Derek Staples First Baptist Church Jacksonville
• Pledge of Allegiance. 
• Roll call.
  • Tony Taylor – Present
  • Andy Green – Present
  • Terry Wilson – Present
  • Sherry Laster – Present
  • Coty Galloway – Present 
• Adoption of minutes. – Unanimously Approved
• Adoption of agenda. – Unanimously Approved
• Proclamation: – None
• Public comments concerning agenda items. – None
• Consider action to authorize the Mayor to sign the FY2022 Grant Agreement with East Alabama Regional Planning and Development Commission Area Agency on Aging, per the attached. – Unanimously Approved
• Consider action to approve Juneteenth as an additional City Holiday for General Fund and Water Works Gas and Sewer Board employees beginning FY 2022. – Unanimously Approved
• Consider action to approve the employment of the following:
  • Aleah Rosilyn Reed, Public Safety Communications Officer, Range 12, effective upon compliance with Ordinance No. 273, due to the resignation of Cameron Pridmore. – Unanimously Approved
• 12. Consider action to approve the following promotion:
  • Matthew Blake Johnston, Police Sergeant, Range 22, effective December 8, 2021, due to the retirement of Joseph Martin. – Unanimously Approved
• 13. Consider action to approve the following reclassification:
  • Landon K. McElroy, Firefighter/EMT, Range 11, due to obtaining EMT License. – Unanimously Approved
• Consent Agenda – Unanimously Approved
  • Disposition of Surplus Property. 
  • Boards/Committees.
• Public comments for general items.
  • Marita Watson spoke. She is a resident and also on the Jacksonville City Board of Education. She had one word to say, “Sidewalks.”
• Council Member Remarks.
  • Andy Green wanted to note the great events that were held last week. He wanted to  thank all the city employees that made them possible.
  • Tony Taylor also noted how successful the events were and thanked all those that made them possible and who participated. 
• Mayor’s report.
  • The Mayor gave an update on the events that had been held:
    • Christmas Lighting
    • JSU Lighting
    • Parade
    • Visit with Santa
  • The upcoming holiday dates will be December 24th and 27th as well as December 31st. The city offices will be closed.
  • He also noted that Family Dollar will be coming to the former IGA location
• Any Other Business. – None
• Adjournment. – Unanimously Approved